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Selection Of Nominees For The Student Council Election 2017-18

After careful scrutiny the following candidates have been selected for contesting election.

Head Girl:
1.   Ayesha Farooq F.Sc 2nd year
Head Boy:
1.   Danish Syed F.Sc 2nd year
2.   Muhammad Muneeb A2-Level
Deputy Head Girl:
1.   Sara Zafar F.Sc 1st year
2.   Minahil Syed F.Sc 1st year
3.   Ayesha Syed AS-Level
Deputy Head Boy:
1.   Raza Arif F.Sc 1st year
2.   Waleed Saleem F.Sc 1st year
3.   Shamin Anjum F.Sc 1st year
4.   Muhammad Usman Shaukat F.Sc 1st year
5.   Hamza Tariq AS-Level

Please carefully follow the schedule for morning assemblies.

Date Post Assembly Presentation
6th November 2017 Head Boy/ Girl

Deputy Head Boy/ Girl

All candidates will briefly introduce themselves
7th November 2017 Head Boy/ Girl 1 ½ min presentation
8th November 2017 Deputy Head Girl 1 ½ min presentation
10th November 2017 Deputy Head Boy 1 ½ min presentation
13th November 2017 All Candidates 1 min presentation

 

Mr. Nadeem Michael (PREFECT BOARD INCHARGE)

Prefect Board Members:
Mrs. Delailah Sturgess
Mr. Shakeel Danielsl
Mrs. Rashda Saleem

Napoleon Gomez
Principal
And
Chief Election Commissioner

Guidelines School Prefect Ship

Responsibility of school Prefect Board

The prefect Board shall

  1. Provide a policy and guidelines defining the aims and mission of its prefect system.
  2. Create awareness amongst students and staff on the management of school elections, ensuring fairness, equity and uniformity.
  3. Provide a code of conduct and eligibility for student candidates for prefect posts.
  4. Publish the above documents on all notice boards, in the first term.
  5. Publish the specific prefect posts, and terms of reference for each, including qualifications for legibility.
  6. Create and publish an appeal system. The appeal board being impartial, neutral persons.
  7. Punish those who contravene rules, regulations and codes of conduct after consulting the prefect board patron.
  8. Form an elections committee that shall include administration, staff and students. This committee shall be sensitized in the organizational procedures and conduct.
  9. Develop student council as part of the social tradition of the institution, with election activity included in the school calendar.
  10. Recognize that prefects are students, not workers, thus teachers shall cooperate with prefects as mentors, supporting, encouraging, guiding and counseling in order to develop sound leadership skills, social values and an orderly and fair school community.
  11. Appreciate that prefects cite a most difficult aspect of their position being humiliation from staff and administration that undermines their post and relationship with fellow students.
  12. Ensure that teachers and staff are adequately aware of their own role in mentoring prefects, giving due regard and respect recognizing the challenging duty they have undertaken.

REQUIREMENTS FOR PREFECTSHIP

 Qualifications and experience

  1. Academic record must be above average.
  2. Behavioral record must be exemplary, including absence or attendance record
  3. Student must be registered in year four or lower six and have attended the school for >2 years.

Personal skills and aptitudes

  1. Self-confident: be bold and assertive.
  2. Ability to speak in public, to students and adults.
  3. Team working skills.
  4. Be organized and resourceful.
  5. Be polite, honest, reliable, punctual and hardworking.
  6. Demonstrable interest and ability in the area of the post applied for, be it health, sport, music.

Accountability

  1. Prefects are ultimately responsible to the principal, level coordinators and prefect board in charge.
  2. On a day to day basis prefects are responsible to the concerned teachers as well.

Responsibilities

  1. Prefects must adhere to School rules and regulations at all times.
  2. The main duty of prefects and dormitory captains is to maintain an atmosphere friendly cooperative, peaceful, discipline and unity in the school.
  3. Prefects should serve as councilors to junior students.
  4. Prefects must liaise and collaborate with each other, as a team, to ensure efficiency and smooth running of their own area of responsibility and of the school as a whole.
  5. Prefects’ academic and behavioral standards must be maintained.
  6. Prefects will always work in the interest of the school.
  7. All discipline notes from prefects must be reported to the Principal and level coordinators.

Limits to authority

Implementation of discipline is carried out by school authorities (e.g. Principal, Level Coordinator and Teachers). School authorities can use the services of prefects for supervision only.

General rules and regulations for prefects

The student community is called to live together in peace and discipline, to respect the rights of each and every one in the community.

  1. Prefects shall carry a sash that distinguishes their office of service.
  2. Each prefect shall have a document defining his/her area of competence, roles and duties.
  3. Prefects shall, in discharging their duty, act in love, assuming the role of senior brother/sister to the junior ones placed in their charge.
  4. The head prefect shall consult with the school administration on matters of policy, and sanctions.
  5. Prefects shall promote discipline in all their domains, coordinated by the head prefect.
  6. Prefects will ensure the smooth functioning of the school in matters of peace, order and discipline and strict respect of school rules and regulations without fear or favor.
  7. The school administration will arrange prefects meetings to improve renew and concert on matters affecting the day to day student life in the community.
  8. The prefects shall show integrity, who will teach by examples respecting the rules and regulations of the institution.
  9. The prefects will respect hierarchy, honor and obey their teachers and at no time will they bypass the administration.
  10. The prefects must give students appearing to have broken rules or regulations, an opportunity to give themselves a fair hearing, so they are corrected in love to avoid any future occurrence of the offence.
  11. The prefects shall not use their authority to their friends for favoritism.
  12. They will in all school activities lead and serve.
  13. The prefect will in everything represent the school image positively. He/she shall ensure the pursuit of academic excellence and orderly behavior.
  14. His/her moral and academic life shall always be a model for the student community to emulate.

SCHOOL PREFECT JOB DESCRIPTION 

  1. A Prefect is appointed by the Principal on the recommendations of the Senior Management team (Level Coordinator & Class Teachers) and other staff. It is expected that Prefects will demonstrate, in their everyday lives, all the values that the school upholds.
  2. Reporting: Prefects report to:Reporting Prefects report to

POSITION OBJECTIVES:

  1. To be a leader by example, within the student body.
  2. To demonstrate independence, responsibility and reliability
  3. To monitor the welfare of other students
  4. To assist in the organization of school activities and events

 KEY TASKS

  1. To be a role model for other students
  2. To wear the school uniform, sash/arm band/name plate/School ID card correctly and with pride
  3. To behave in an exemplary manner
  4. To demonstrate good work habits
  5. To be competent in self-management
  6. To have good personal organization skills
  7. To be punctual and well-prepared for their responsibilities
  8. To be able to carry out delegated tasks efficiently
  9. To be aware of the needs of fellow students
  10. To be aware of situations which may affect student welfare
  11. To take the initiative when staffs are not present
  12. To act as a care-giver for other students who may need assistance
  13. To become involved in regular and special school events
  14. To look after visitors to the School
  15. To assist in Assembly organization
  16. To arrange facilities for school activities
  17. To assist and direct parents who are attending school functions
  18. To read in some formal services
  19. To be a good role model for others in the school by manner, dress, overall appearance and attitude to others
  20. To promote the correct values and standards of behaviors
  21. To help meet the needs of others by giving care and assistance to the pupils in the school
  22. To assist with the school routines and some break routines
  23. To assist with ushering in school’s mega events
  24. To show new parents the school
  25. To organize morning assemblies

POSTS OF PREFECTS (ORGANIZATIONAL STRUCTURE)

POSTS OF PREFECTS

THE SCHOOL COUNCIL

The school prefect council comprises as follow:

S.# Post Section Proposed Organizational Status
01 Principal School management & administration Chairman
02 Head Prefect (Boy) A Levels/F.Sc President/member
03 Head Prefect (Girl) A Levels/F.Sc President/member
04 Deputy Head Prefect (Boy) A Levels/F.Sc Vice President/member
05 Deputy Head Prefect (Girl) A Levels/F.Sc Vice President/member
06 Captain Prefect Matric (8th to 10th) Member
07 Captain Prefect Cambridge (8th to 10th) Member
08 Captain Prefect Junior (7th Class) Member
09 Captain Prefect Junior (6th Class) Member
10 Captain Prefect Primary (5th Class) Member
11 Captain Prefect Primary (4th Class) Member

SCHEDULE OF SCHOOL ELECTIONS

DATES STEPS RESPONSIBILITIES AND FUNCTION
21st Oct 2015 Announce elections Mobilization, awakening.

Invitation to apply made in presence of all students in the morning assembly and through written circular after recess.

20th Oct 2015

 

 

Formulation Of Election Committee  

Principal (Election Chairman)

F.Sc Level Coordinator (election coordinator)

A Levels Coordinator (election coordinator)

F.Sc Senior Teacher (presiding officer) Shakeel Daniel

A Levels senior Teacher (presiding officer) Faisal Ayub

Prefect Board In charge Nadeem Michael

Mrs. Tarranum Manzoor (Returning Officer)

Assign responsibilities

Scheduling,

Preparation of materials: check list

below.*

Prepare and oversee

organization of elections:

comprising class reps, staff

members, representatives of

administration, etc.

21st  October Date to obtain:

  1. Standardized application forms
  2. Posts for elections
  3. General qualification for Prefect ship
  4. Job Description of Prefect ship
  5. Code of conduct for prefects
  6. Brief and encourage prospective candidates.

available at election office (Prefect Room)

Prefect board In charge will provide uniform information to all potential Candidates to apply.
22nd to 27th Oct 2015 Reception and short listing of applications

by elections committee, based on

published conditions.

Ensure suitability of candidates

especially on discipline and

academics.Ensures that only qualified

candidates enter the race.

28th Oct 2015 Publication of approved candidates. Transparency.
30th Oct 2015 Candidates briefed: including that

manifesto and campaigns must match the

requirements and limitations of posts

applied for.

Order and accountability.
28th to
  1. Code of conduct for campaigns posted in strategic areas of school.
  2. Declare campaigns open
  3. Campaign code of conduct enforced
  4. Any use of sweets, biscuits, intimidation is strictly forbidden.
  5. Unrealistic promises, character denigration, disciplined is not allowed.
  1. To avoid disorder and
  2. indiscipline. Election Committee will ensure:
  3. Candidates to meet students, adds colour to the school year, instils a culture of fairness, honesty, trust.
  4. Transparency and trust should be exercised.
5th Nov 2015 Election conducted in Room 4 hall by secret

balloting.

Transparency and trust in the

exercise.

From 11:00 a.m. to 1:30 pm

5th Nov 2015 Public counting of the votes at voting site,

by election committee in presence of the chairman.

The ballot box must be emptied, each

paper opened by one person designated by the chairman Committee.

  1. That students know free and transparency and trust.
  2. That students know free and fair democratic practice.
6th Nov 2015 Results will be announced by the Chairman on Monday in morning assembly. Official announcement
6th  – 12th Nov 2015 The four elected candidates will call a session of School council of 11 members within 3 days’ time to decide on the post of president and vice president posts in the presence of chairman.

 

CHECK LIST OF ELECTION MATERIALS

  1. List of prefect posts
  2. Roles and responsibilities of each prefect post
  3. Qualifications for prefectship
  4. Code of conduct for prefects
  5. Application forms for post of prefect
  6. Code of conduct for campaigns
  7. Elections guidelines for students
  8. Ballot papers, printed
  9. A ballot box – e.g. a large cardboard box / carton
  10. Tally sheets for recording the votes
  11. Sashes for prefects

CODE OF CONDUCT FOR STUDENT ELECTION CAMPAIGNS.

  1. School rules are to be followed at all times, including any schedule for campaigning.
  2. Violations of rules and regulations and codes of conduct shall be punished.
  3. Campaign speeches will contain only attainable proposals, and no insults or criticism of opponents.
  4. Candidates and their representatives or supporters are forbidden to use any kind of intimidation, threats, materials, food or financial inducements, with the aim of influencing votes.

GENERAL PROVISIONS

  1. In the case of a tied vote, a re-run will be held. If there is still a tie then the head of institution will have the casting vote.
  2. When a candidate runs for more than one position, and in their second or third choice turns out to be the only candidate the school authority must respect the student’s choice and make an appointment for the others.
  3. Any individual with a grievance concerning any aspect of the elections is free, and shall be encouraged to submit a written complaint following the school’s published appeal procedure.

APPLICATION FORM FOR PREFECT POSITION

  1. A standard application form should be produced, that all applicants must fill and submit to the election commission. It could include the following notes.

SAMPLE APPLICATION FORM FOR PREFECT POSTS

Name
Class
Post your applying for
If you have been a prefect before which position did

you hold?

How many years have you attended this school?
Why do you want to be a prefect?
Why do you want this particular prefect post?
What is your class average?
If you have a discipline record, give details
  1. Attach the following documents:
  2. The results of 1st year, matriculation, AS and O levels etc.
  3. Attendance Record of previous two years.
  4. Certificates of curricular and co-curricular activities
  5. Any merit certificate or document which support your eligibility

You must obtain TWO nominees to support you and sign your Nomination Form. The Nomination form must be submitted to the Election Coordinator by the deadline stated below.  You will not be able to stand as a candidate if you miss this deadline.

 

SAINT MARY’S ACADEMY

Nomination Form for Candidates

Describe at least three reasons for the suitability of candidate for the post applied.

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

First Nominee
Name & Title  
Signature  
Dated  

 

Describe at least three reasons for the suitability of candidate for the post applied.

 ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Second Nominee
Name & Title  
Signature  
Dated  

 

BALLOT PAPERS

  1. A sample ballot paper will be posted on the central notice board representing the official candidate list.
  2. Ballot papers will be printed, by election Committee, immediately the candidate list is produced.
  3. iii. One ballot paper will be required for each student – the correct number should be printed, otherwise some students may be unable to vote, or some to make multiple votes.

BALLOT PAPER – SAMPLE

SAINT MARY’S ACADEMY

Ballot Paper (sample)

VOTE FOR ONE CANDIDATE ONLY

Mark a cross (X) in the right hand box next to the name of the candidate you wish to vote for

Head Prefect Boy  SURNAME

First name

 

 
Head Prefect Girl SURNAME

First name

 

 
Deputy Head Prefect (Boy)  SURNAME

First name

 

 
Deputy Head Prefect (Girl) SURNAME

First name

 

 
Head Prefect Boy  SURNAME

First name

 

 
Head Prefect Girl SURNAME

First name

 

 
Deputy Head Prefect (Boy)  SURNAME

First name

 

 
Deputy Head Prefect (Girl) SURNAME

First name

 

 

 POST ELECTION COORDINATION, MANAGEMENT AND SMOOTH RUNNING OF PREFECT TEAMS.

Our prefect systems are to be treated part of the educational provision of SMA. We encourage students to be prefects, because it is a learning opportunity, a chance to gain skills and experience that serve as an additional qualification when they graduate. Research has shown that a majority of successful professionals, in business, management and other areas, participated in student government/Council while at school. Many young people confirm that being a prefect was difficult and challenging, but that they benefited later in life, through success gaining employment and posts of responsibility and leadership – they appreciate the skills they built as a result of being a prefect.

WHO CAN VOTE

  1. All prefect from grade IV to Grade X. The students of F.Sc and A levels. (Obtain the list from all level coordinators)
  2. F.Sc (1st year and 2nd year officially enrolled students of SMA
  • A levels (As & A2 officially enrolled students of SMA

 

 

 

Notice for SMA Election 2015

For the posts of Head & Deputy Prefect (Boy & Girl) at F.Sc & A Levels is to be held on

 (3rd November 2015) Forms for the nomination of candidates must be delivered to the Election Coordinators by (22nd to 26th October 2015 by 2:00 p.m.) Any queries regarding the conduct of the election should be raised with the election coordinators as detailed below:

Issued by the Election coordinator

  • Mrs. Delailah
  • Mr. M. Zahid

Nomination/Application Form